Legal Secretary

 Main job responsibilities:

• Assists and supports lawyers and paralegals with their work as needed.
• Enhances lawyer effectiveness by providing information-management support and representing the lawyer to clients and others.
  
• Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries.
  
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case preparation.
  
• Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
  
• Drafts, revises, and edits letters and other written documents, and collects and analyzes information.
  
• Organizes client conferences, and attorney meetings by scheduling couriers, court reporters, expert witnesses, and other parties, and by coordinating preparation of charts, graphs, and other courtroom visuals.
  
• Prepares expense reports and generates revenues by documenting and inputting attorney billable time and reimbursable expenses, preparing invoices, and tracking payments.
  
• Maintains lawyer calendar by planning and scheduling meetings; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; and anticipating changes in litigation or transaction preparation requirements.
  
• Represents lawyers by communicating on their behalf and obtaining information, following-up on delegated assignments, and knowing when to act and when to refer matters to lawyers.
  
• Maintains client confidence by keeping client/lawyer information confidential.
  
• Develops and maintains filing and retrieval systems, as well as digital archive systems.
  
• Records and documents meeting discussions, maintains transcripts, documents, and maintains evidence.
  
• Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products.
  
• Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs.
  

Work Hours & Benefits  

We are looking for a personal assistant who can work on own initiative in a dynamic environment. The role is for someone who would like to work on a full time basis. 


Legal Secretary Skills and Qualifications:
Documentation skills
Time management and organizational skills
Meeting planning
Supply management
Telephone skills
Office experience
Verbal and written communication skills
Internal communications
Client relationships
Integrity and discretion
Computer skills, including the use of office suite

Education, Experience, & Licensing Requirements:
School leaving certificate and O’level certificates;
Previous experience in a legal environment will be considered as an asset.

Applications can be submitted by email to careers@fillettiadvocates.com​

Current Vacancies:

For more information kindly complete the form below:

​​​Filletti  &  Filletti  Advocates

Filletti & Filletti Advocates is a leading law firm based in Malta offering a wide range of legal services.